Checking in files

When a file is checked in and versioned , the file renditions, including any thumbnail renditions, are not maintained with the new version of the file. The renditions remain with the previous version. Any parent document of the versioned file is not maintained, unless the parent document is checked in as a new version as well.

To check in a file:

Navigate to the file in the repository, and select it.
Tip: You can perform this procedure on multiple files by selecting multiple files.
Select File > Check In.
If Documentum Administrator cannot locate the file on your computer, and prompts you for the location, browse to locate the file on your computer.
Enter the appropriate checkin information, as described in Table 21.3. Checkin information varies depending on the repository configuration.
Click OK or Next, depending on whether you are checking in one or multiple files. To apply information to all remaining files at once, click Finish.

Table 21.3. Checkin information

Field		Description
Save as		Sets the version number. Selecting the same version number overwrites the original file with the updated one.
Version label		Lets you label the updated version.
Description		Lets you write an optional description of the file.
Format		Defines the type of file.
Lifecycle ID		Assigns a lifecycle to the file.
Check for links to other Microsoft documents, and check in linked documents		If available, select this option to have Documentum Administrator scan the document for linked documents. If linked documents are found, they are checked in as descendants of the original document.
Upload options		Determines how quickly the new content is available to other users, and whether you can use Documentum Administrator during the checkin operation. Note: If you used drag-and-drop you are not given this option. Select one of these: Send for immediate global access: Updates the repository immediately for all your organization’s users. While this occurs, you cannot perform other actions in Documentum Administrator. Send first for local access: Updates the repository immediately for the users in your geographic area, but Documentum Administrator takes more time to update the repository for all users. This allows you to continue using Documentum Administrator while the update occurs. Note: If checking in multiple files using the Next button, this option appears only for the first file. The choice you make automatically applies to all remaining files.
Show Options	Retain Lock	Saves the updated file to the repository but keeps the file checked out in your name.
	Make this the current version	Makes the updated file the current version.
	Keep a local copy after checkin	Retains a copy of the file on your local computer. But you no longer have the file checked out, and any changes you make to the local copy have no effect on the file in the repository.
	Subscribe to this file	The file is linked to your Subscriptions.
	Check in from file	Replaces the repository file with a file you choose.